STAFF – RELATED QUESTIONS
March 27, 2020
Will support employees be paid?
Yes. All support employees will be paid during the shutdown.
Heard the school board passed a policy about personal leave for support employees. What does the policy do?
Our school board passed a revision to the “Personal Leave” policy on Thursday, March 26, 2020 at a special meeting that was held at 12:00pm. The revision added new language that allow support employees to be off on personal leave in unique situations (i.e. – shutdown we are currently experiencing) and still be paid. The policy also allows for personal leave to be accrued under the following conditions:
Can employees be called into work when the district is open?
Yes. Technically we are all still on contract to work for CPS. Administration can call any employee into work during the shutdown to complete tasks as deemed necessary.
Will support employees be called in on Tuesday’s & Thursday’s for the next three weeks (March 30 – April 17, 2020)?
Yes. Building principals will be contacting support employees to schedule times for you to work on these days over the next three weeks. We are requiring one day on site each week at the minimum. This is in efforts to follow guidelines from the CDC and Gov. Stitt for gatherings not to exceed 10 people. We all must work together to meet guidelines, get work done, stay safe, and do our part during these times. Those that have a health condition that would compromise them during this time will not be required to report to a building. We will work to have tasks for you to do at home. NOTE: IF ASKED TO COMPLETE TASKS AT HOME, WITH ADMIN APPROVAL, YOU WILL NEED TO KEEP A TIME SHEET WITH DATE/TIME/WORK COMPLETED.
What will be expected of certified employees for the distance learning plans?
Certified employees will be expected to assist in development and implementation of distance learning plans, provide services to students, and other related tasks. Principals will be reaching out for teachers to assist in developing plans for submission to OSDE. Certified employees will then have tasks to support students during the 6 weeks of the plan – monitoring student progress, communicating with parents, grading, etc.
Will we have access to schools to work on the distance learning plan?
Yes. Schools will be open on Tuesday’s and Thursday’s beginning the week of March 30, 2020. We have designated the media center as the main hub for teachers to work. Classrooms will only be accessible with administrative approval. Most classrooms have been sanitized already. Access will be granted on a case-by-case basis. Cleaning crews will be coming in on Wednesday’s and Friday’s to sanitize work areas in preparation for the next work day. With this in mind, we need to minimize our footprint in the building as much as possible.
Will be all be paid on April 15, 2020?
Yes. Paychecks will be distributed as normal on April 15th.
March 21, 2020
Could you remind me about what we can do on Monday, March 23rd at the schools?
All schools will be open on Monday from 8:00am – 3:00pm for staff members to come up and get items from your classrooms and/or workspaces. Additionally, parents can come up to get medications but must have ID and be listed in “contacts” for the student. The building principal will be there to assist throughout the day.
How many people should be in the building at a time?
Following Center for Disease Control (CDC) guidelines, no more that 10 people in any social gathering at a time. It will be important to make sure monitor the number of people together throughout the day. A suggestion, modeled by Debby Davis and the middle school staff, stagger the times you will be coming up to your school on Monday.
NOTE: Please make sure to practice good hygiene habits when coming to/from the schools on Monday. They will not have been deep cleaned by then so please wash your hands and practice social distancing.
March 19, 2020
How will the shutdown impact state funding?
The current year budget is set and hopefully we will be okay for the remainder of the year. As collections go down, they could have an adverse impact on allocations next school year and possibly the end of this school year. The State of Oklahoma did have a $1 billion in the Rainy Day Fund so we will have to see what the legislature decides as they work on the budget in the next few months.
How will the district go about rehiring staff for next school year?
We are going to follow our normal procedures for rehiring staff for the 2020-2021 school year. The negotiated agreement will be followed and work will begin on this in the near future.
I am a special education teacher and have some IEPs that will need to have an IEP meeting over the next two weeks or it will expire. What should I do?
This situation is ever changing and today this area had a change in direction. We are hearing that IEP, re-eval, etc. meetings that had been planned or need to be held due to expiring dates should be help during the shutdown. Suggested methods include virtual conferences, phone conferences, etc. The challenge will be getting a full IEP team together (electronically) during the shutdown. We are working to find out final official direction on this and will communicate it as soon as we hear back. Bottom line – special education teachers might be needed to hold IEP and related meetings during the shutdown. Plus, other staff members might be needed to complete the IEP team. Will keep you posted.
March 18, 2020
If I’m a teacher or support employee will I get paid?
Yes, instructional positions, all contracted staff, and all hourly staff will be paid during the mandated closure. We will be working to develop a plan on how hours/days worked will be tracked and will communicate once a plan is in place from OSDE guidance.
Will employees be required to work?
Only those employees needed to support essential roles may be asked to report to work. At this time, we need the following departments to report on Monday, March 23, 2020:
Will district administration be open during the shutdown?
Yes, the administration building will be open 8:00am – 4:30pm daily.
What about turning in my time sheet for March 2020?
Employees needing to submit their March 2020 time sheet may do so on Monday by giving them to their building principal. They will make sure they are delivered to the administration building.
As an employee, will I have access to facilities?
No, as directed by OSDE, employee access to facilities will not be allowed. All employees may access their school site on Monday, March 23, 2020 between 8:00am – 3:30pm to retrieve items from your classroom &/or work space. Building principals will be on hand to answer questions, be of assistance, etc. during that time. After 3:00pm, buildings will be secured with alarms set and monitored. Our goal is to deep clean each site over the next two weeks thus making it essential for personnel to not be inside them. In the event of an emergency, please contact your building principal if you need to enter a building after Monday, March 23, 2020.
Do I need to input leave?
No, you do not need to input leave during the mandated shutdown.
How does the shutdown impact my plans to retire this year?
You will need to contact Oklahoma Teacher Retirement and ask them any related question to retirement.